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How to Systemize Everything

If you’ve ever looked at another mom & wondered how she manages to get it all done, the answer just might surprise you.

She isn't superwoman, she's just got good systems! Click To Tweet

It’s true.

The most productive people all have one thing in common: they don’t reinvent the wheel every day.

Instead, they’ve figured out the best, most efficient way to do every task, & they create a system to do just that.

This post may contain affiliate links, which means I may get paid a commission if you choose to purchase through them. I only promote producys & services that I use and love.

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No matter what business you’re in & what projects you find yourself tackling, a systemized approach will help you:

  • Work faster & produce more
  • Produce higher quality results with fewer mistakes
  • Easily outsource the tasks you don’t like to do

The Magic of Templates

How many times do you answer email from potential clients?

What about responding to customer complaints?

Or mailing your JV partners about an upcoming launch?

All of these tasks & more become effortless when you create fill-in-the-blank templates that can be repurposed for specific uses.

Templates can be as simple as a “canned response” set up in your email, or you can use software such as Text Expander (for Mac) or Phrase Express (for Windows).

You could even create a template document in Dropbox* or Google Drive to house all of your templates for easier access from any device.

While templates will undoubtedly save you time, the real beauty is that once they’re created, you can easily outsource things like email & even sales or other administrative tasks.

Simply instruct your assistant or VA on the proper use of your templates, & you’ll be free to do other, more important things.

Checklists Prevent Mistakes

It might seem counterintuitive, but when you perform the same tasks over & over again, it’s easy to miss a critical step.

You might think you paid your affiliates this month—you might even remember doing it—only to look back to see it was never completed!

OOPS!!!

But once you implement checklists, it’s suddenly much more difficult to miss an important task.

You can easily create checklists for all of your common tasks & projects using nothing more than a text document.

I like to create them in Google Docs and be able to have access from anywhere thanks to my Google Drive folders.

If you’re managing a team, checklists shared between team members allow you to see exactly what tasks are complete & which are still outstanding. 

You can create a project management spreadsheet in Google Drive, or utilize a collaborative tool such as Asana or Trello* to streamline communication.

 

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Templates & checklists can turn you into a productivity superstar, & it’s so easy to get started!

  • The next time you answer an email you’ve answered before, save your response.
  • The next time you set up a new product in your shopping cart or create a new opt-in page, take the time to record the steps.

These documents will make future projects easier and faster to complete, & best of all, you can hand them off to your future assistant to do instead.

What ideas do you have that make it easy to systemize tasks in your life? Let me know in the comments 🙂

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sometimemom

2 comments on “Supermoms Systemize Everything! (2 Tips to Get You Started Now)”

  1. I cannot speak to the checklist topic enough! When we break a habit and become complacent with our routine that is when things get wonky! My mom brain cannot remember everything, especially for 4 other people on top of my own stuff! Checklists are my life!

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